OVERVIEW

ARRIVAL, PRE-CONFERENCE; DEPARTURE
PRE- AND POSTCRUISE HOTELS
ENTRY REGULATIONS AND QUARANTINE RULES
HEALTH AND HYGIENE RULES
ONBOARD PROGRAM AND SHORE EXCURSIONS
EASY ACCESS BY CAR, RAIL AND AIRPLANE
BAGGAGE ALLOWANCES AND SPECIAL REGULATIONS
CUSTOMS

ARRIVAL, PRE-CONFERENCE, DEPARTURE

Please make sure that you are on time to arrive at the Cruise Center in Rostock-Warnemünde:

  • Check-in will be possible from 13:00 on June 8, 2021. You must be on board by 16:00 at the latest to be able to depart together with us.
  • We will be back in Warnemünde on June 12, 2021 at 08:00. Cabins need to be vacated by 09:00 and by 11:00 all participants must have disembarked the vessel.
  • The address is Warnemünde Cruise Center, D-18119 Rostock.
  • Warnemünde train station is located only 400 m from Warnemünde Cruise Center.
  • We secured reserved parking for you. This can be found shortly on our website and booked directly.

From June 5 to 8 there will be a pre-conference in Rostock:

  • We will publish the program on our website in March. From then you may book it directly.
  • We have reserved hotel contingents as well as parking lots. These will soon be available on our website and can be booked directly. We suggest refundable bookings.
  • On June 08 there will be a welcome lounge near the Cruise Center to which all of you are very welcome.

PRE- AND POSTCRUISE HOTELS

Don’t forget to check out the reserved PRE- and POSTCruise Hotels!

PRECRUISE
POSTCRUISE

ENTRY REGULATIONS AND QUARANTINE RULES

The spread of COVID-19 continues to cause restrictions on international travel. Situations can change and evolve rapidly. EU countries have agreed on a coordinated approach to restricting cross-border travel in response to the coronavirus pandemic. This includes common criteria to be used when deciding whether to restrict travel, a common approach to testing and self-quarantine, and the availability of more explicit and timely information to the public. These regulations will be available within the next few weeks and can be found at https://reopen.europa.eu/.

Please check for yourself on the German Ministry of Health website to see if you are subject to quarantine or testing requirements: https://www.bundesgesundheitsministerium.de/en/coronavirus/current-information-for-travellers.html. Furthermore, airlines and airports may have their own rules that you have to follow.

We kindly ask for your patience and understanding that the organizers of 2021 JCI European Conference Cruise have no control over individual regulations!

HEALTH AND HYGIENE RULES

We have the great opportunity to create a self-contained “microcosm” on our cruise ship in which we can hold a very safe conference.

The entire ship is cleaned and disinfected regularly on the day of arrival and during the cruise. In the cabins and in all public areas, increased cleaning and disinfection measures take place around the clock according to a fixed schedule. Additional preventive actions have been implemented to accompany these existing high hygiene and health standards:

  • The capacity of the ship and all areas on board have been reduced and the maximum number of participants for our conference is therefore strictly limited.
  • A negative COVID-19 PCR test is a requirement to board the ship.
  • Each attendee will have to provide information on health conditions and risk-increasing factors related to COVID-19 prior to the journey and at check-in.
  • Prior to check-in, body temperature is taken contactless on every guest. In case of symptoms and indications, these are clarified by a medical team. If necessary, COVID-19 PCR tests can be done on board.
  • As on shore, so on board: as far as possible, please keep at least 1.5 meters away from other people.
  • Please wear a mouth-nose protection in public areas on board. This will protect the health of everyone on board. A free package of masks will be provided in your cabin on the day of arrival.
  • If COVID-19 is diagnosed, initial treatment is provided on board, including COVID-19 PCR testing.
  • In case of a necessary quarantine in the area of destination, we will help to arrange the accommodation and the following transfer home.
  • For the assumption of costs of necessary medical care in the destination area and/or a medically justified transport back home, we recommend the subscription to a foreign travel health insurance.

All these points are currently valid (February 7, 2021) and are subject to change until the start of our conference. Of course, we will inform all participants directly as we receive new information.

ONBOARD PROGRAM AND SHORE EXCURSIONS

We are in the process of developing an exciting and diverse conference program for you. This will be announced step by step on our website. You will be able to book the onboard program and the shore excursions via a central system in time before the conference starts. Of course, you will also be able to book remaining places on board.

We also assume that shore excursions can take place. According to the current status, however, these can only be realized in guided small groups. Individual shore excursions are therefore not possible at the moment.

In order to protect our “microcosm” on board, the guided groups may not be left under any circumstances. Otherwise you risk not be allowed to come back on board and will have to stay in port.

EASY ACCESS BY CAR, RAIL AND AIRPLANE

The Hanseatic City of Rostock is located on the Berlin – Copenhagen and Hamburg – Szczecin axis and is accessible via the A19 and A20 highways, Rostock-Laage Airport, as well as express trains from Hamburg and Berlin or ferry connections via the Baltic Sea.

The well-developed highways A19 and A20 lead directly to Rostock. The Warnow Tunnel offers the shortest way across the Warnow (toll). There are many direct and fast connections starting all around Germany to get to Rostock by long-distance trains – by 2021, the cruise terminal will be directly connected (ICE or IC connections operated by DB Deutsche Bahn/German Railways).

The Rostock-Laage airport is located to the South of Rostock, next to the A19. Many more international connections are provided by Hamburg Airport and Berlin Airport BER. In 2017, these Airports were handling 449,000 aircraft movements and a total of 51,300,000 passengers. Connections were provided to almost 200 destinations in more than 60 countries. From these airports, many connections to Rostock are provided, i.e. by DB Deutsche Bahn, Flixbus and DB IC Bus.

BAGGAGE ALLOWANCES AND SPECIAL REGULATIONS

After check-in, the baggage is delivered to the cabins by the staff – therefore, any piece must not exceed 30 kg. Of course, the baggage can also be brought on board by the attendees. All baggage put in front of the cabin doors by 02.00 AM on the day of departure will be ready for pick-up at the cruise terminal after disembarking the ship, sorted by decks.

Bringing any alcohol, drugs, weapons or ammunition on board is prohibited. It is furthermore not allowed to bring safety hazards like flat irons, heating units and water boilers. Items which are not allowed on board are collected by the staff and will be returned only on the day of returning to Rostock-Warnemünde.

Bringing packed groceries which do not require any cooling or fresh preparation by AIDA (like spices, oil or tea) on board is possible. As a general rule, groceries which require separate cooling are not allowed.

The use of medicine (narcotic drugs and medical products) is usually subject to strict regulations or may even be completely prohibited. Import and customs restrictions and the particular requirements or necessary documents required for importing medicine are to be checked individually. Cortisone is available on board for cases of emergency. Small amounts of medicine can be cooled in the refrigerator in the cruise ship’s hospital.

All equipment considered to be taken on board – for example, for the trade show or for parts of the program – needs to be declared to the cruise company in advance. Additionally, special requirements need to be fulfilled as electrical appliances should not heat up, all objects need certificates of fire retardancy and every external food or drink is subject to regulations.

CUSTOMS

THERE ARE ALMOST NO RESTRICTIONS FOR PERSONS AND GOODS FOR PERSONAL NEEDS FROM COUNTRIES WITHIN THE EUROPEAN UNION. FOR ALL OTHER COUNTRIES, THE FOLLOWING APPLIES:

GIVE-AWAY ARTICLES / FLYERS / PRIZES:

When bringing articles such as “give aways” and flyers into Germany, a letter of exemption can be applied for at the customs office at the point of entry. For exempted goods, no duty will be charged and these goods can regularly be distributed at the trade fair. Please note that the acceptance of the exemption takes place at the discretion of the customs office.

DUTY RATES

The duty rates, especially for electronic products, differ greatly so the rates should be checked for each product.

Additionally, the exhibition does not take place until 2021, and at the beginning of every year there are alterations to the nomenclature.

NOTE

When bringing in textiles, T-shirts in particular, the customs regulations must be checked in advance. The customs restrictions are being reduced from year to year for these goods, but there are, to some extent, still quotas, and if these have not been applied for in advance, it could result in the import being denied.

VAT REFUND

The sales tax for purchases in Norway (Oslo) can be refunded from a minimum purchase value of NOK 315.00 (approx. € 33.00) in the cruise terminal. This only applies to the receipts of participating shops. Tax forms must be completed and submitted together with the purchasing documents for the tax refund at customs.

EQUIPMENT, PARTS OF TRADE FAIR STANDS ETC.

A “temporary customs clearance” can be obtained for these goods. The identity of the goods will be defined by an inspection and secured (through serial numbers, photos etc.). Then, no duty will be charged when bringing the goods into the country. The goods can then remain in Germany for up to six months before having to be taken back out of the country again.

When exporting the goods again after the trade fair, checks will be carried out to make sure that the goods are the same. If this is the case, export can take place without complications.

If some of the goods are sold after the fair, it will be determined for which of the goods this applies, and the corresponding duty must be paid.

If the goods are completely sold after the fair, duty will be charged on the goods on closure of the proceedings.

CURRENCY EXCHANGE CONTROLS

When entering the European Union from a third country, there is a requirement to provide a written declaration of cash sums of more than € 10,000.

Within the Conference Organizing Committee, our Freight Logistics and Customs Director and his team are responsible for answering all questions concerning importing and exporting goods to the conference. They will be available for questions from other JCI LOM and NOM prior to, during and after the JCI EC 2021.

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