EASY ACCESS BY CAR, RAIL AND AIRPLANE

The Hanseatic City of Rostock is located on the Berlin – Copenhagen and Hamburg – Szczecin axis and is accessible via the A19 and A20 highways, Rostock-Laage Airport, as well as express trains from Hamburg and Berlin or ferry connections via the Baltic Sea.

The well-developed highways A19 and A20 lead directly to Rostock. The Warnow Tunnel offers the shortest way across the Warnow (toll). There are many direct and fast connections starting all around Germany to get to Rostock by long-distance trains – by 2021, the cruise terminal will be directly connected (ICE or IC connections operated by DB Deutsche Bahn/German Railways).

The Rostock-Laage airport is located to the South of Rostock, next to the A19. Many more international connections are provided by Hamburg Airport and Berlin Airports Tegel and Schönefeld. In 2017, these Airports were handling 449,000 aircraft movements and a total of 51,300,000 passengers. Connections were provided to almost 200 destinations in more than 60 countries. From these airports, many connections to Rostock are provided, i.e. by DB Deutsche Bahn, Flixbus and DB IC Bus.

BAGGAGE ALLOWANCES AND SPECIAL REGULATIONS

After check-in, the baggage is delivered to the cabins by the staff – therefore, any piece must not exceed 30 kg. Of course, the baggage can also be brought on board by the attendees. All baggage put in front of the cabin doors by 02.00 AM on the day of departure will be ready for pick-up at the cruise terminal after disembarking the ship, sorted by decks.

Bringing any alcohol, drugs, weapons or ammunition on board is prohibited. It is furthermore not allowed to bring safety hazards like flat irons, heating units and water boilers. Items which are not allowed on board are collected by the staff and will be returned only on the day of returning to Rostock-Warnemünde.

Bringing packed groceries which do not require any cooling or fresh preparation by AIDA (like spices, oil or tea) on board is possible. As a general rule, groceries which require separate cooling are not allowed.

The use of medicine (narcotic drugs and medical products) is usually subject to strict regulations or may even be completely prohibited. Import and customs restrictions and the particular requirements or necessary documents required for importing medicine are to be checked individually. Cortisone is available on board for cases of emergency. Small amounts of medicine can be cooled in the refrigerator in the cruise ship’s hospital.

All equipment considered to be taken on board – for example, for the trade show or for parts of the program – needs to be declared to the cruise company in advance. Additionally, special requirements need to be fulfilled as electrical appliances should not heat up, all objects need certificates of fire retardancy and every external food or drink is subject to regulations.

CUSTOMS

THERE ARE ALMOST NO RESTRICTIONS FOR PERSONS AND GOODS FOR PERSONAL NEEDS FROM COUNTRIES WITHIN THE EUROPEAN UNION. FOR ALL OTHER COUNTRIES, THE FOLLOWING APPLIES:

GIVE-AWAY ARTICLES / FLYERS / PRIZES:

When bringing articles such as “give aways” and flyers into Germany, a letter of exemption can be applied for at the customs office at the point of entry. For exempted goods, no duty will be charged and these goods can regularly be distributed at the trade fair. Please note that the acceptance of the exemption takes place at the discretion of the customs office.

DUTY RATES

The duty rates, especially for electronic products, differ greatly so the rates should be checked for each product.

Additionally, the exhibition does not take place until 2021, and at the beginning of every year there are alterations to the nomenclature.

NOTE

When bringing in textiles, T-shirts in particular, the customs regulations must be checked in advance. The customs restrictions are being reduced from year to year for these goods, but there are, to some extent, still quotas, and if these have not been applied for in advance, it could result in the import being denied.

VAT REFUND

The sales tax for purchases in Norway (Oslo) can be refunded from a minimum purchase value of NOK 315.00 (approx. € 33.00) in the cruise terminal. This only applies to the receipts of participating shops. Tax forms must be completed and submitted together with the purchasing documents for the tax refund at customs.

EQUIPMENT, PARTS OF TRADE FAIR STANDS ETC.

A “temporary customs clearance” can be obtained for these goods. The identity of the goods will be defined by an inspection and secured (through serial numbers, photos etc.). Then, no duty will be charged when bringing the goods into the country. The goods can then remain in Germany for up to six months before having to be taken back out of the country again.

When exporting the goods again after the trade fair, checks will be carried out to make sure that the goods are the same. If this is the case, export can take place without complications.

If some of the goods are sold after the fair, it will be determined for which of the goods this applies, and the corresponding duty must be paid.

If the goods are completely sold after the fair, duty will be charged on the goods on closure of the proceedings.

CURRENCY EXCHANGE CONTROLS

When entering the European Union from a third country, there is a requirement to provide a written declaration of cash sums of more than € 10,000.

Within the Conference Organizing Committee, our Freight Logistics and Customs Director and his team are responsible for answering all questions concerning importing and exporting goods to the conference. They will be available for questions from other JCI LOM and NOM prior to, during and after the JCI EC 2021.

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